The Latest Update As Of 01/01/22
First up, we know the C-word is disrupting your wedding plans and may even be the reason you’re hesitant to lock in suppliers for your day. This whole virus shebang is not a nice time. However, we’re all working toward a common goal – to get you guys hitched and have the best damn day ever, even if that day takes place a little later than initially planned.
Over the last 24+ months, we’ve responded to many queries from concerned couples desperately seeking guidance on our COVID policy. Don’t worry; we have your back! We’re here to help you continue your wedding planning with confidence.
Our flexible Covid terms are only in place for the immediate weddings (within the next two months) in which Covid is affecting. If your wedding is more than two months away, the postponement and cancellations terms will revert to our standard terms with fees attached. If restrictions impact your date, we will waive the postponement fee/refund it immediately or include it in your remaining balance.
Here are our most commonly asked questions about COVID 19 when booking with Hey Jack.
A PORTION OF OUR GUESTS have been deemed CLOSE CONTACTS in the week leading up to our wedding & WE HAVE DECIDED TO POSTPONE OUR WEDDING.
Our standard agreement terms apply if you elect to postpone the event due to reduced guest numbers, and weddings are permitted in Victoria. Therefore, this will revert to our standard terms and conditions, and the deposit is held, and a postponement fee of 20% of the total invoice amount will be applied to the agreed rescheduled date.
The 20% postponement fee covers our contractual agreement with our artists and administrative costs, including:
- Loss Of Work: We contractually have agreements in place with our artists to pay them a portion of their rate if a wedding doesn’t go through, no matter the circumstance.
- Learning Songs: Our artists have taken time out of their busy schedules to learn your requested songs.
- Pre-Planning: The administrative costs involved with our team, including pre-planning meeting, venue and supplier liaison & event run sheet creation.
What happens if we go into lockdown on my wedding day?
We’ve got your back! Hey Jack will shift all your musicians and creative contractors to your new date completely free of charge.
What if my chosen talent is not available on my new date?
Let’s say your chosen artist cannot be at your new wedding date due to a COVID lockdown, we’ll work with you on providing another of our Hey Jack musicians with a similar look, feel and sound to your original choice, so your entertainment is just as unique.
ARE THERE ANY FEES INVOLVED IF I HAD TO POSTPONE MY WEDDING DUE TO A COVID 19?
We offer no rescheduling fees for event postponements due to a COVID 19 lockdown in Victoria (including rules in place for dance floors and density limits). You have spent your life dreaming about your perfect day, and we want to give you the confidence in securing wedding entertainment, film or photography during this challenging time. A fully transparent way of telling our couples that we have your back.
DANCE FLOOR RESTRICTIONS ARE IN PLACE, BUT WE’RE GOING TO PROCEED WITH THE WEDDING ANYWAY.
Whilst there may not be a dancefloor, live entertainment creates the atmosphere in the room while your guests are eating and mingling. Many of our couples have opted to increase their Entertainment package to create a “show” for their guests. Alternatively, if you decide to reduce your entertainment package, we can remove performers from your booked lineup. However, there will be a 30% cancellation fee for the component of the entertainment cancelled. This fee is payable to the booked musician for loss of work.
MY WEDDING IS 6 MONTHS AWAY BUT I WANT TO POSTPONE MY WEDDING JUST IN CASE.
In this instance, you would be requesting to postpone your wedding outside of our COVID policy. Therefore, this will revert to our standard terms and conditions, and the deposit is held, and a postponement fee of 20% of the total invoice amount will be applied to the agreed rescheduled date. Please note that these postponement fees are paid to our artists as we have our contractual terms with them for loss of work and holding the date.
DUE TO INTERNATIONAL BORDER RESTRICTIONS, I CANNOT HAVE CERTAIN FAMILY MEMBERS PRESENT AT MY WEDDING, AND I NEED TO POSTPONE MY WEDDING.
If you elect to postpone the event due to international travel or state border restrictions, and events are permitted in Victoria, our standard terms of agreement apply. Therefore, this will revert to our standard terms and conditions, and the deposit is held, and a postponement fee of 20% of the total invoice amount will be applied to the agreed rescheduled date. Please note that these postponement fees are paid to our artists as we have our contractual terms with them for loss of work and holding the date.
I WANT TO CANCEL MY WEDDING DUE TO COVID LOCKDOWN.
If you cancel our services altogether and do not elect to reschedule your wedding to another date, you will forfeit your deposit (and balance if applicable).
Many couples have had no choice but to postpone their wedding to the end of the year and next. Our available spots in 2022 and early 2023 are quickly filling up. Now is the time to get your Entertainment, Film and Photography booked for your big day and Hey Jack is here to support you. View our Full Terms and Conditions.